How to calculate your FBT entertainment expenses

22 February 2016
FBT obligations are employer’s responsibility. The ATO does not notify you of how much you’ll have to pay for FBT. You and your accountant will have to calculate your FBT debt.

The FBT rate varies annually. This year, for FBT period ending in March 2016, the rate is 49%.

Methods of Calculation

Meals and entertainment can be a grey area when it comes to FBT. What, where and why food is provided can have an impact to FBT calculation. Meals and entertainment FBT is calculated on a basis using one of the following three methods: the 50/50; the actual cost and the 12-week register.

A lot of small and medium scale business use the 50/50 rule as it the simplest of the three. Lacking complex understanding and software also contribute to the decision to go the 50/50 route for SMBs.

However, understanding the differences and how each method treats FBT will produce a more productive conversation with your accountant. It can also help you in determining how you provide benefits in the future.

50/50 method

The 50/50 method calculates FBT on 50 % of the total taxable value of fringe benefits incurred by providing meal entertainment during the FBT year (1 April to 31 March). The total meal entertainment expense includes providing food and drink to employees on your business premises and/or providing meals for clients. As a general rule, the 50/50 method comes into play when businesses do not have all the attendee data.

Actual method

This method may be most appropriate when organisations can identify the attendees at the majority of meals and entertainment provided at individual events or the total value of all meals and entertainment during the FBT year. Businesses should choose this method to calculate the taxable value based on actual expenditure.

12-week register method

The 12-week register method involves tracking the taxable value of each individual fringe benefit. It is based on the percentage of meals and entertainment provided to employees (versus non-employees) as itemised within a register or log for a 12-week representative period.

What’s included and what’s not?

When it comes to food or entertainment, the venue of where it was provided and who it was given to are important factors when determining whether or not FBT is to be applied or not. The table below shows a summary.

If entertainment was provided on a work day (in-house, meetings etc):
Providing To Cost FBT Applied?
Food & Drink Employees, Clients & Suppliers Any Cost No
Family Members < $300 No
Family Members > $300 Yes
Employees & Family Members < $300 No
Employees & Family Members > $300 Yes
Clients & Suppliers Any Cost No
If done in another venue:
Providing To Cost FBT Applied?
Food & Drink Employees, Clients & Suppliers Any Cost No
Family Members < $300 Yes
Family Members > $300 No
Employees & Family Members < $300 No
Employees & Family Members > $300 Yes
Clients & Suppliers Any Cost No
Irregular and minor benefits

An exemption is made to minor benefits, provided the taxable values is under $300 per employee. It should also be infrequent and irregular.

If you need help in ensuring you only pay what FBT you owe, talk to our advisors.

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Starting From Scratch - Week 3: Behavioural Finance Watch the video on this page or listen to the podcast on our website, on Spotify or on Apple Podcasts. Listen to the full episode on the FS360 podcast . In the first two weeks of this series we covered the technical side of investing: the different ways to invest (direct shares, ETFs and managed funds), then risk versus return and the main asset classes. This week is about the human side. Even with the right knowledge and a well-built portfolio, the thing that most often derails investors isn't a lack of information. It's emotion. That's what behavioural finance is about: understanding the psychological influences behind our decisions to buy, sell or sit still. And one of the biggest things a financial planner can do for a client is simply keep them in check when emotions start to drive their money decisions. So, what is a bias? A bias is a mental shortcut. It feels logical in the moment, but over time it can lead to poor decisions. 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Having been burnt once, people become reluctant to go near growth assets again. Over 30 years, the gap between someone who stays invested and someone who keeps stepping out of the market is stark. Every time you sell and re-enter, you interrupt the compounding that does the heavy lifting. Recency bias: assuming the recent past will continue This one comes up all the time, and it can apply to nearly anything. Over the past 20 years, the top-performing asset class has very rarely been the same two years running. Last year's winner is not a forecast. The fix is simple, if not always easy: zoom out. You're probably investing for decades, so look at a longer sample than the last year or two. Confirmation bias: finding the evidence we like Almost everyone is guilty of this one if they're honest. Once we've decided something is a good idea, we go looking for reasons to back ourselves up and quietly ignore anything that suggests otherwise. A good antidote is to throw rocks at your idea. 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